Servicemember Absences: DOD Actions Needed to Enhance Related Data, Procedures, and Staffing
Fast Facts
When servicemembers are unexpectedly absent from duty, their wellbeing may be at risk. Their families can suffer, and mission readiness may be reduced.
DOD collects and reports data on the number of involuntary absences (e.g., involving accidents or foul play). But the full extent of voluntary absences (e.g., desertions) is unknown because some of the data DOD collects is incomplete or unreliable.
Also, some military services have not established procedures for responding to all types of absences, or fully met staffing goals or identified staffing needs for special agents who investigate absences.
Our eight recommendations address these issues.
Highlights
What GAO Found
The military services have collected and reported required data on involuntary absences, but the extent of voluntary absences is unknown. Involuntary absences are unintentional and can result from foul play or an accident, while voluntary absences are intentional and include desertions and unauthorized absences. GAO found that the services reported 157 servicemembers as involuntarily absent from fiscal years 2017 through 2021. The services also collected some data on voluntary absences during that time. However, the full extent of voluntary absences is unknown because some data were not complete or reliable. Moreover, the services did not regularly report such data to the Department of Defense (DOD). Providing data collection guidance and establishing a reporting process will better enable DOD to monitor the number of voluntary absences and assess efforts to deter and reduce them.
The services have established procedures for key personnel that address some, but not all, of their responsibilities for responding to absences. For example, all four services have established procedures for unit commanders to report absences to appropriate organizations (see figure). However, the Marine Corps has not established procedures to assist unit commanders in determining whether an absence is involuntary or voluntary. Additionally, the Air Force does not have procedures for investigating all types of absences. By establishing such procedures, the Marine Corps and Air Force will have greater assurance that absences will be properly identified and investigated.
Key Personnel and Organizations Involved in Responding to Servicemember Absences
aMilitary law enforcement includes military criminal investigative organizations and military police.
During fiscal years 2017 through 2021, the Army, Navy, and Air Force military criminal investigative organizations met some staffing goals and identified some staffing needs for special agents who investigate servicemember absences. GAO found that the Army and Navy met or nearly met goals for filling authorized special agent positions, while the Air Force filled, on average, about 83 percent of its positions, falling short of its 100-percent goal. Also, although the Air Force identified staffing needs for special agents, the Army did not identify the number of special agents needed to fully address workload needs and the Navy could not identify the specific number of special agents needed separate from other investigative positions. Establishing processes to identify Army and Navy special agent needs and developing a strategy to meet the Air Force staffing goal will better position these services to ensure they have sufficient numbers of agents.
Why GAO Did This Study
Servicemember absences can negatively affect servicemembers, their families, and their units. Cases, such as the 2020 disappearance and murder of Army Specialist Vanessa Guillén, have provoked concerns about DOD's response to absences.
The Conference Report accompanying the National Defense Authorization Act for Fiscal Year 2021 includes a provision for GAO to review how DOD handles servicemember absences.
This report assesses the extent to which the (1) services collected and reported data on involuntary and voluntary absences during fiscal years 2017 through 2021, (2) services have established procedures for key personnel to respond to involuntary and voluntary absences, and (3) military criminal investigative organizations met staffing goals and identified staffing needs for special agents who conduct criminal investigations during fiscal years 2017 through 2021.
GAO analyzed absence and staffing data, reviewed policies, and interviewed DOD and service officials.
Recommendations
GAO is making eight recommendations, including that DOD provide guidance on collecting voluntary absence data and establish a process for reporting those data, the Marine Corps and Air Force establish procedures for responding to absences, the Army and Navy establish processes to identify special agent staffing needs, and the Air Force develop a staffing strategy for special agents. DOD generally agreed with the recommendations.
Recommendations for Executive Action
| Agency Affected | Recommendation | Status |
|---|---|---|
| Department of Defense | The Secretary of Defense should ensure that the Under Secretary of Defense for Personnel and Readiness provides guidance to the military services on collecting complete and reliable data on the number and trends of voluntary absences. (Recommendation 1) |
DOD concurred with this recommendation. In February 2023, DOD stated that the Office of the Under Secretary of Defense for Personnel and Readiness will work with the military services on developing guidance to address this recommendation. DOD plans to issue policy that includes this guidance by the end of 2024. As of March 2024, DOD has not provided additional information on actions it has taken to implement this recommendation. When we confirm what actions DOD has taken in response to this recommendation, we will provide updated information.
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| Department of Defense | The Secretary of Defense should ensure that the Under Secretary of Defense for Personnel and Readiness establishes a process for the military services to regularly report to OSD on the number and trends of voluntary absences. (Recommendation 2) |
DOD concurred with this recommendation. In February 2024, DOD stated that that the Under Secretary of Defense for Personnel and Readiness is working with the military services to develop a process to address this recommendation. DOD plans to issue policy that establishes this process by the end of 2024. As of March 2024, DOD has not provided additional information on actions it has taken to implement this recommendation. When we confirm what actions DOD has taken in response to this recommendation, we will provide updated information.
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| Department of the Navy | The Secretary of the Navy should ensure that the Commandant of the Marine Corps establishes procedures for unit commanders to use to determine whether a servicemember's absence is involuntary or voluntary. (Recommendation 3) |
The Navy concurred with this recommendation. In February 2023, DOD has stated that the Marine Corps was holding working groups to establish procedures to address this recommendation. The Marine Corps expected to issue these procedures by the end of March 2023. As of March 2024, DOD has not provided additional information on actions it has taken to implement this recommendation. When we confirm what actions the Navy has taken in response to this recommendation, we will provide updated information.
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| Department of the Air Force | The Secretary of the Air Force should ensure that the Commander of OSI establishes procedures for responding to involuntary servicemember absences in the revised OSI manual for conducting criminal investigations, or in other guidance. (Recommendation 4) |
The Air Force concurred with this recommendation. In February 2024, DOD stated that the Office of Special Investigations (OSI) plans to incorporate these procedures into its revised manual for conducting criminal investigations. OSI plans to issue this manual by the end of June 2024. When we confirm what actions the Air Force has taken in response to this recommendation, we will provide updated information.
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| Department of the Air Force | The Secretary of the Air Force, in coordination with the Director of Security Forces, should clearly define in policy the responsibilities and procedures for military police in responding to voluntary unauthorized absences. (Recommendation 5) |
The Air Force concurred with this recommendation. In February 2023, DOD stated that Air Force Security Forces is working with OSI and other stakeholders to clearly define these responsibilities and procedures in updated policy, which is expected to be issued in May 2023. Subsequently, in July 2024, the Air Force provided GAO with an updated version of Air Force Instruction 312-115, Law and Order Operations, which establishes some procedures for Air Force Security Forces to coordinate with the Office of Special Investigations when notified of a missing service member and specifies circumstances under which the Office of Special Investigations becomes the lead investigative agency. To fully address the recommendation, the Air Force should define in policy the responsibilities and procedures for military policy in responding to voluntary unauthorized absences.
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| Department of the Army | The Secretary of the Army should ensure that the CID Director establishes a process to determine the specific number of special agents needed to conduct criminal investigations. (Recommendation 6) |
The Army concurred with this recommendation. In February 2023, DOD stated that the Army Criminal Investigation Division (CID) will make appropriate personnel changes and develop a responsive personnel management system for special agents as part of its ongoing agency transformation process. CID expects this transformation process to be complete by 2027. In the interim, DOD stated that CID will maintain its legacy system for modeling personnel requirements, but it will periodically review those requirements and address any short-term personnel issues, when appropriate. As of March 2024, DOD has not provided additional information on actions it has taken to implement this recommendation. When we confirm what actions the Army has taken in response to this recommendation, we will provide updated information.
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| Department of the Navy | The Secretary of the Navy should ensure that the NCIS Director establishes a process to identify the specific number of special agents needed to conduct criminal investigations. (Recommendation 7) |
In commenting on this recommendation in our draft report, the Navy stated that it would concur with the recommendation if we slightly modified the wording. We slightly modified the wording of the recommendation to clarify our intent. In February 2023, DOD has stated that the Naval Criminal Investigative Service (NCIS) has begun to keep a record of the number of special agents it needs. NCIS will review its requirements at the beginning of each fiscal year and make any necessary changes. NCIS expected its first such review to take place in October 2023. As of March 2024, DOD has not provided additional information on actions it has taken to implement this recommendation. When we confirm what actions the Navy has taken in response to this recommendation, we will provide updated information.
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| Department of the Air Force | The Secretary of the Air Force should ensure that the Commander of OSI develops a strategy to meet OSI's staffing goal for special agents who conduct criminal investigations. (Recommendation 8) |
The Air Force concurred with this recommendation. In February 2023, OSI's Director of Manpower and Personnel issued a Criminal Investigator Staffing Strategy prioritizing the filling of vacant special agent positions and instructing those involved in hiring to prioritize external hiring and other work actions to improve staffing, and to consider a deeper pool of applicants for special agent positions. As a result of implementing these steps, OSI will be better positioned to hire special agents and meet its staffing goals for those positions.
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