State Partnership Program: DOD Should Ensure Partner States Record Completed Activities and Clarify Appropriate Authorities
Fast Facts
The State Partnership Program seeks to strengthen alliances and build partnerships through U.S. National Guard engagement with foreign partners. Since 1993, the program has grown to 93 nations.
Our review found Guard organizations were not timely in recording which program projects were done—only 5% of activities were marked complete in FY 2021.
In addition, another review described instances of confusion about when and how to apply the multiple statutes that relate to the program—which stymied some activities.
We recommended that DOD prioritize timelier reporting to decision makers and set a deadline for clarifying which authorities apply.
State Partnership Program's Partner Nations, by Geographic Combatant Command
Highlights
What GAO Found
The Department of Defense (DOD) State Partnership Program (SPP) funds the 54 state, territorial, and district National Guards (partner states) to conduct activities with international partners (partner nations). See figure. Beginning in fiscal year 2022, the National Guard Bureau (NGB) revised its resource allocation process to consider the strategic importance of partner nations in the allocation of SPP funding. NGB officials told GAO they have refined a resource allocation model used for the program to assign each partner nation to one of three prioritized groupings informed by the National Defense Strategy. The NGB plans to use the model's output to inform how it allots funding on a quarterly basis during fiscal year 2022.
Examples of the Department of Defense (DOD) State Partnership Program's Activities with the Czech Republic and Lithuania
In fiscal year 2021, DOD implemented a new security cooperation data system that houses SPP information. GAO found that partner states have not been timely in recording completed SPP activities. Specifically, GAO found that 37 (5 percent) of 780 SPP activities had a completed status. For prior fiscal years, the NGB reported that personnel had completed more than 1,200 activities. The NGB is responsible for ensuring that all SPP activities are recorded in a timely manner in the security cooperation data system—the system of record. However, it has not prioritized partner states entering these in the data system. If the NGB prioritizes ensuring that partner states record completed SPP activities in a timely manner in the data system, DOD will have more reliable information that it can use for decision making and for its reporting to Congress.
DOD has guidelines that outline under which security cooperation statutory authorities the partner states may conduct SPP activities. However, GAO found partner states were confused about how to apply statutory authorities to an SPP activity. DOD approved establishing a working group to review and clarify the use of these statutory authorities and to issue clarifying guidance to support training of the security cooperation workforce, but the related action plan does not include a time frame for clarifying the guidance. By setting a time frame, DOD would better position the group to achieve timely progress in addressing partner states' confusion.
Why GAO Did This Study
DOD views the SPP as a critical tool for conducting security cooperation activities and establishing and sustaining relationships with international partners. Since 1993, the SPP has expanded from 15 to 93 partner nations across six combatant commands.
GAO was asked to review DOD's oversight and resourcing of the SPP. This report describes 1) how the NGB has prioritized SPP funding; and evaluates the extent to which: 2) partner states have recorded completed SPP activities in a timely manner, and 3) DOD has addressed SPP stakeholders' understanding about which statutory authorities to apply when conducting SPP activities.
GAO reviewed guidance and documentation for the administration of SPP activities. GAO also reviewed fiscal year 2021 SPP activity data and selected a non-generalizable sample of 11 partner states to reflect a range of program expenditures, including two partner states from five combatant commands and the only one from a sixth combatant command. While not generalizable, the selected partner states provided additional insights into program activities. GAO also interviewed DOD, NGB, and partner state officials.
Recommendations
GAO is making two recommendations to DOD to prioritize partner states' timely recording of completed SPP activities, and to set a time frame for clarifying the use of statutory authorities that apply to SPP activities. DOD concurred with both recommendations.
Recommendations for Executive Action
| Agency Affected | Recommendation | Status |
|---|---|---|
| Department of Defense | The Secretary of Defense should ensure that the Chief, National Guard Bureau, prioritizes partner states' timely recording of information on completed SPP activities into DOD's data system of record, Socium. (Recommendation 1) |
DOD concurred with this recommendation. In January 2023, DOD officials informed us that the Office of the Undersecretary of Defense for Policy was to issue guidance to the Chief, National Guard Bureau, regarding the timely recording of completed SPP activities into the system of record, Socium. In addition, the Office of the Deputy Assistant Secretary of Defense for Global Partnerships was to coordinate training for the National Guard Bureau on Socium's data entry capabilities. Further, the Defense Security Cooperation Agency, which manages Socium, was to conduct the training. According to DOD officials, these actions were to be completed by the third quarter of fiscal year 2023. In January 2024, DOD officials informed us the department plans to issue a revised version of DOD Directive 5132.03 "DoD Policy and Responsibilities Relating To Security Cooperation" in the Spring of 2024. According to DOD officials, the department will reiterate in this directive that Socium is the DOD database of record to ensure State Partnership Program activities are appropriately recorded. Officials further indicated that after DOD issues the revised version of DOD Directive 5132.03, the Office of the Deputy Assistant Secretary of Defense for Global Partnerships plans to issue a policy guidance memo highlighting the use of Socium. Finally officials stated that DSCA Assessment, Monitoring, and Evaluation personnel have highlighted this same information over the past 24 months at all levels within the global Security Cooperation enterprise. We will continue to monitor the department's implementation actions.
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| Department of Defense | The Secretary of Defense should ensure that the Assistant Secretary of Defense for Strategy, Plans, and Capabilities—in collaboration with the Chief of the National Guard Bureau and the combatant commands—specify a time frame for clarifying the use of statutory authorities for conducting SPP activities. (Recommendation 2) |
DOD concurred with this recommendation. In January 2023, DOD officials informed us that the Office of the Deputy Assistant Secretary of Defense for Global Partnerships was to convene a SPP authorities working group during the third quarter of Fiscal Year 2023 with representatives from the Joint Staff, National Guard Bureau, Combatant Commands, and the Office of the General Counsel. The SPP authorities working group was to issue guidance clarifying the use of statutory authorities for conducting SPP activities to SPP practitioners. In January 2024, DOD officials informed us the department plans to issue a revised version of DOD Directive 5132.03 "DoD Policy and Responsibilities Relating To Security Cooperation" in the Spring of 2024. According to DOD officials, the department has clarified proper SPP funding authorities throughout the Office of the Secretary of Defense, the National Guard Bureau, the Joint Staff, the military services, the Combatant Commands, and most especially in DOD's quarterly notifications to Congress regarding SPP military-civilian activities. Officials indicated that after DOD issues the revised version of DOD Directive 5132.03, the Office of the Deputy Assistant Secretary of Defense for Global Partnerships plans to issue a policy guidance memo highlighting the proper use/citation of funding authorities. We will continue to monitor the department's implementation actions.
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