No Child Left Behind Act: Education Actions Needed to Improve Local Implementation and State Evaluation of Supplemental Educational Services

Education has taken a variety of steps to help states and districts improve supplemental educational services (SES) parental notification letters. For example, between November 2006 and March 2007, Education staff conducted an outreach tour during which they met with state and district officials, providers, and parents in 14 large school districts around the country to discuss issues including parental outreach and notification related to SES. During June 2007, officials convened a national meeting to share the findings from the tour, including information on effective SES parental notification letters and other outreach practices, with state and district SES coordinators. The department also published a handbook in September 2007 that summarizes findings from the tour, including effective strategies for informing parents about SES. In addition to the tour, Education directed the Center on Innovation and Improvement to focus on providing assistance related to parental outreach during school year 2006-2007. Consequently, the Center launched a project focused on SES parental outreach technical assistance and training for schools, districts, and community partners nationwide. The Center also now provides examples of outreach materials, such as documents that states and districts have used to notify parents of services, through its Web site.

The Department of Education has taken several steps to collect and disseminate promising approaches to attracting supplemental educational services (SES) providers that are able to serve specific student groups and areas, notifying parents of services, and encouraging student attendance. For example, Education cosponsored a meeting for all state SES directors in October 2006 during which participants discussed their efforts to attract more providers, including those that are able to serve rural communities, students with disabilities, and English language learners. In addition, between November 2006 and March 2007, Education staff conducted an outreach tour focused on school choice and SES during which they met with state and district officials, providers, and parents in 14 large school districts around the country. During these meetings, participants discussed strategies for parental outreach and notification, serving special student populations, and encouraging SES attendance. Education disseminated the findings from the outreach tour during a national meeting of state and district SES coordinators in June 2007 and by publishing a handbook of SES implementation strategies in September 2007. In addition to these activities, Education also directed the Center on Innovation and Improvement to focus on providing assistance related to parental outreach during school year 2006-2007. Consequently, the Center has directly provided technical assistance on SES parental outreach to states that requested it. The Center also provides examples of related materials, such as documents and strategies that states and districts have used to notify parents of services, on its website.

The Department of Education has taken several steps to disseminate information on how districts can facilitate local coordination with supplemental educational services (SES)providers by involving schools. In October 2006, Education held a state SES directors' meeting during which one of the sessions explored successful partnerships between districts, schools, and providers. This session built on information regarding school involvement in SES that is provided in the department's non-regulatory SES guidance. In addition, between November 2006 and March 2007, Education staff conducted an outreach tour focused on school choice and SES during which they met with state and district officials, providers, and parents in 14 large school districts around the country to discuss SES implementation issues, including local coordination. In June 2007, officials convened a national meeting to share the findings from the tour, including involving schools in local SES management and coordination, with state and district SES coordinators. The department also published a handbook in September 2007 that summarizes findings from the tour, including strategies for facilitating coordination between districts, schools, and SES providers.

The Department of Education is currently considering expanding the SES pilot that allows districts in need of improvement to apply to become SES providers. On July 26, 2006, the Department issued a press release in which the Deputy Secretary announced the expansion of this pilot to include the Memphis City Schools and Anchorage School District for the 2006-2007 school year. The press release also confirmed that the two school districts granted flexibility under this pilot in the 2005-2006 school year--Chicago Public Schools and Boston Public Schools--would continue to be included in the pilot for the 2006-2007 school year.

The Department added language to the January 2009 version of the SES Non-Regulatory Guidance, which clarified what states can do through the provider approval process to set parameters around program design and costs. Specifically, the 2009 Guidance includes new language that (1) indicates states can place a cap on rates that providers charge for SES and (2) instructs each state to "inform prospective providers about the program parameters (e.g., provider's cost, pupil/tutor ratio) it will allow." Further, in two places, the Department added new language to the Guidance specifying that districts should convey any concerns they have about providers' program designs to states.

Education officials reported that beginning with the 2006-2007 school year, all states are required to submit information to the department through the EDEN/EDFacts system on the amount of funds spent by districts to provide supplemental educational services (SES). As of August 2008, the department is reviewing states' plans to become fully compliant with the new EDEN/EdFacts system. According to those plans, the majority of states will be submitting the SES expenditure data for school year 2007-2008.

Education directed the Center on Innovation and Improvement to focus on providing technical assistance to states in the area of supplemental educational services (SES) evaluation during school year 2006-2007. To that end, the Center issued an updated version of the guidebook on SES evaluation in November 2006 and provided SES evaluation technical assistance conferences to 16 states that requested such assistance in spring 2007. The technical assistance materials used for those conferences are also available on the Center's website. In addition, Education's April 2008 proposed regulations for Title I require states to consider specific types of evidence when evaluating SES providers and determining whether to renew or remove each provider on the state approved list.