USDA Crop Disaster Programs:

Lessons Learned Can Improve Implementation of New Crop Assistance Program

GAO-10-548: Published: Jun 4, 2010. Publicly Released: Jun 4, 2010.

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The U.S. Department of Agriculture's (USDA) Farm Service Agency (FSA) provides programs to help farmers recover financially from natural disasters. Congress has historically supplemented these programs with ad hoc programs that pay farmers who experienced crop losses. The 2008 farm bill established a program through 2011 to pay farmers who lose crops. To receive these payments, farmers must purchase coverage under federal crop insurance or the Noninsured Crop Disaster Assistance Program, and receive claims payments for losses. GAO was asked to evaluate (1) how FSA administered the crop disaster programs for losses from 2001 through 2007 and the results of payments under these programs and (2) what lessons FSA can learn from the previous crop disaster programs to manage its new crop disaster program. GAO reviewed statutes, regulations, and guidance; analyzed USDA data; and interviewed USDA officials.

FSA largely used crop insurance data from USDA's Risk Management Agency (RMA) to calculate nearly $7 billion in crop disaster payments under the 2001 through 2007 ad hoc crop disaster programs. FSA made about $395 million in payments under these programs to 8,463 farmers who RMA identified as having received suspicious crop insurance claims payments in those same years. Almost half of crop disaster payments for farmers RMA identified as having suspicious crop insurance claims payments were in five states. RMA provides its annual list of suspicious claims payments to FSA state and county offices and to the insurance company selling the policy to the farmer for appropriate follow-up action. However, GAO previously reported that few suspicious claims payments resulted in a conviction for fraud. As reported, the factors considered when accepting a case for investigation and prosecution include sufficiency of the evidence, complexity of the case, whether the fraudulent activity is part of a pattern or scheme, and workload and resources that would be needed to investigate and prosecute the case. For 2001 through 2007, GAO could not use FSA's electronic data files to determine whether crop disaster payments complied with a statutory cap because the reliability of these files is undetermined for the purpose of assessing whether a crop disaster payment was in compliance with the cap. However, in using hard copy files to determine compliance with the cap, GAO found that payments to selected farmers were in compliance. Furthermore, FSA officials did not provide systems documentation, such as specifications and business rules on how FSA used data in its systems to calculate crop disaster payments. FSA's experience with ad hoc crop disaster programs shows that a lag--as much as 4 years--between the occurrence of a disaster-related crop loss and the application for a disaster payment for that loss prevented FSA county officials from verifying the cause of the loss. Under the new program, there will still be a lag before farmers can apply for a payment; in contrast, farmers have to file a crop insurance claim immediately after a loss and be subject to insurance verification. Without more timely eligibility determinations for the new crop disaster program, FSA county officials will be unable to verify that applicants experienced losses due to an eligible cause. In addition, insufficient documentation of the data systems FSA used for calculating and issuing payments under the ad hoc programs makes it difficult to validate the accuracy of those payments. A similar lack of documentation under the new program could hamper FSA officials' efforts to track payments and ensure the payments adhere to statutes, regulations, and FSA guidelines.

Recommendations for Executive Action

  1. Status: Closed - Implemented

    Comments: FSA made available the Supplemental Revenue Assistance Program (SURE) Information Report, which provides crop insurance notice of loss information and the Producer Data Change Report, highlighting any crop insurance changes received from the Risk Management Agency to the notice of loss information by producer. FSA officials can access this information to help them verify the eligibility of the causes of loss.

    Recommendation: To better ensure that payments under the Supplemental Revenue Assistance Payments Program compensate farmers who experienced eligible crop losses, the Secretary of Agriculture should implement procedures so that FSA county officials are notified at the time of crop insurance claims for disaster-related losses so those officials have an opportunity to verify that crop disaster payment applicants experienced losses because of an eligible cause.

    Agency Affected: Department of Agriculture

  2. Status: Closed - Implemented

    Comments: FSA has updated its User Requirements for Payment Processing for the Supplemental Agricultural Disaster Assistance (SURE) Program in an effort to maintain data system documentation. This documentation includes instructions for handling the payment and overpayment process, and for completing the payment process. The March 2014 update included documentation related to the provision of valid SURE accounting codes.

    Recommendation: To ensure that crop disaster payments under the Supplemental Revenue Assistance Payments Program can be assessed as to whether they comply with relevant statutes and regulations, the Secretary of Agriculture should direct the Administrator of the Farm Service Agency to develop and maintain data system documentation, including written business rules, of the interim payment system and the final automated payment system that are used to calculate and issue crop disaster payments.

    Agency Affected: Department of Agriculture

  3. Status: Closed - Not Implemented

    Comments: FSA decided not to link Web-based payments to the application data for the Supplemental Revenue Assistance Program because nearly all program payments have been made. As a result, the funds required to accomplish the link would outweigh the benefits of the effort, according to FSA officials.

    Recommendation: To ensure that crop disaster payments under the Supplemental Revenue Assistance Payments Program can be assessed as to whether they comply with relevant statutes and regulations, the Secretary of Agriculture should direct the Administrator of the Farm Service Agency to develop and implement a mechanism to link Web-based payments to the application data in the spreadsheets maintained in the FSA county offices that would result in an integrated interim payment system.

    Agency Affected: Department of Agriculture

 

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