Military Personnel: DFAS Has Not Met All Information Technology Requirements for Its New Pay System
Highlights
In early January 2003, we initiated a review of the Defense Integrated Military Human Resource System (DIMHRS) to get an understanding of the program, its goals, its present status, and the problems it is designed to resolve. During this review, we became aware that in April 2003 the Department of Defense (DOD) authorized the Defense Finance and Accounting Service (DFAS) to initiate a pilot project to demonstrate its ability to develop an interim military pay system, called Forward Compatible Military Pay, before DIMHRS is fully operational. DFAS maintains that an interim system should be developed as soon as possible for two reasons: (1) the planned personnel and pay system that DOD is currently developing as part of the larger DIMHRS will be implemented later than its projected target date of December 2006 and (2) the current military pay system--the Defense Joint Military Pay System--is aging, unresponsive, and fragile and has become a major impediment to efficient and high quality customer service. It is estimated that the Forward Compatible Military Pay system could be operational by March 2006 at a design and development cost ranging from about $17 million to $30 million. Since the planned interim Forward Compatible Military Pay system is considered an information technology acquisition program under DOD Acquisition Regulations, DFAS must comply with specific legal and administrative requirements before moving forward with the development of this project. In this regard, DFAS must comply with requirements contained in the Bob Stump National Defense Authorization Act for Fiscal Year 2003, Office of the Under Secretary of Defense (Comptroller) Memorandum, and the Clinger-Cohen Act of 1996.
Recommendations
Recommendations for Executive Action
| Agency Affected | Recommendation | Status |
|---|---|---|
| Department of Defense | To ensure that the proposed investment in the Forward Compatible Military Pay system is a prudent business decision for DOD, the Secretary of Defense should direct DFAS to submit its Forward Compatible Military Pay system proposal to the domain owner for determination that it is in compliance with DOD's Business Enterprise Architecture. |
Closed – Implemented
On November 14, 2003, DFAS completed the Business Enterprise Architecture self assessment and submitted it to the domain owner, the Business Management Modernization Program, and the Business Management Integration Office, and they concurred that the proposal was in compliance with the DOD Business Enterprise Architecture.
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| Department of Defense | To ensure that the proposed investment in the Forward Compatible Military Pay system is a prudent business decision for DOD, the Secretary of Defense should direct the DOD Comptroller to meet its responsibility under the Bob Stump National Defense Authorization Act for Fiscal Year 2003, Public Law 107-314, to determine compliance with the Business Enterprise Architecture. |
Closed – Implemented
On November 14, 2003, DFAS completed the Business Enterprise Architecture self assessment and the required Business Management Modernization Program documentation and submitted it to the domain owner, the Business Management Modernization Program, and the Business Management Integration Office. All concurred that the proposal was in compliance with the DOD Business Enterprise Architecture.
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| Department of Defense | To ensure that the proposed investment in the Forward Compatible Military Pay system is a prudent business decision for DOD, the Secretary of Defense should direct the DOD Comptroller to require DFAS to demonstrate that it has complied with its responsibilities under the Clinger-Cohen Act of 1996, Public Law 104-106. |
Closed – Implemented
DFAS completed the acquisition program life cycle documentation, specifically, the Clinger-Cohen Act Report, and submitted it to the DOD Chief Information Officer, who approved the report on Oct. 31, 2003.
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| Department of Defense | The DOD Comptroller and DFAS should complete these steps before the final decision is made to invest in the Forward Compatible Military Pay system. |
Closed – Implemented
DFAS completed the required Business Enterprise Architecture and life cycle documentation and submitted it through the Business Management Modernization Program review process. The Forward Compatible Military Pay System was granted Milestone B approval by the DOD Comptroller on January 5, 2004. In so doing, DFAS met all the information technology requirements for the Forward Compatible Military Pay System.
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