Auditing and Financial Management:

Senate Office of Public Records Revolving Fund

GAO-04-141R: Published: Oct 17, 2003. Publicly Released: Nov 17, 2003.

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GAO performed the procedures requested by the Secretary of the Senate to assist in determining whether the Senate Office of Public Records revolving fund's reported fiscal year 2001 through 2002 receipts and disbursements and fund balances at the beginning and the end of the review period are complete and accurate. The procedures included reviewing documentation supporting the the Senate Office of Public Records revolving fund's recorded receipt and disbursement transactions for evidence that the transactions were properly authorized, recorded, and reported on the Senate Disbursing Office's monthly Statement of Funding Authorization and Expense Activity reports. In addition, we reviewed the fund balance at the beginning and end of the fiscal years under review. As a result of performing agreed-upon procedures, we identified on instance in which a cash disbursement was not forwarded to the Senate Committee on Rules and Administration prior to payment. This occurred during the displacement of staff from Senate Disbursing Office as a result of the anthrax incident in the fall of 2001. Additionally, we found that the beginning and ending fund balances for fiscal years 2001 and 2002 recorded in the Senate Disbursing Office's monthly statements agreed with the balances reported by the U.S. Treasury.

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