B-309784,B-309784.2: Oct 19, 2007
- Full Report:
California Industrial Facilities Resources, Inc., doing business as CAMSS Shelters (CAMSS), a small business, protests the issuance of a purchase order to Alaska Structures, Inc. (ASI) by the Department of the Air Force under request for quotations (RFQ) No. FA4452-07-Q-A055 for nine 18 foot by 26 foot shelters. CAMSS objects that its lower-priced quotation was unreasonably rejected as unacceptable, while the requirements were waived for ASI.
We deny the protest.
B-309784; B-309784.2, CAMSS Shelters, October 19, 2007
DOCUMENT FOR PUBLIC RELEASE
The decision issued on the date below was subject to a GAO Protective Order. This redacted version has been approved for public release.
1. Protest challenging the rejection of a quotation as unacceptable is denied where the quotation submitted in response to a solicitation for shelters on brand-name-or-equal basis was properly found not to meet the solicitation's salient characteristics.
2. Protest alleging that the awardee's brand name product does not meet the salient characteristics in the solicitation is dismissed as untimely; any alleged inconsistency between a brand name item and the salient characteristics used to define an or equal product must be protested prior to the closing time for receipt of offers, or in this case, quotations.
California Industrial Facilities Resources, Inc., doing business as CAMSS Shelters (CAMSS), a small business, protests the issuance of a purchase order to Alaska Structures, Inc. (ASI) by the Department of the Air Force under request for quotations (RFQ) No. FA4452'07'Q'A055 for nine 18 foot by 26 foot shelters. CAMSS objects that its lower-priced quotation was unreasonably rejected as unacceptable, while the requirements were waived for ASI.
Since the RFQ indicated that the Air Force was seeking a specific brand name item, the solicitation also provided a list of 28 salient characteristics, in order that other firms could determine whether they could supply an equivalent item. The salient characteristics in the RFQ began with the shelter dimensions: a maximum width of 18 feet, a maximum length of 26 feet, and a minimum footprint of 468 square feet. The RFQ continued to other salient characteristics, four of which bear on the issues in this protest:
12. The one-piece liner system must have been tested and approved by the USAF [United States Air Force] in a
government test facility U.S.
18. (2) 120v receptacle lines with 3 molded tri-plex outlets
27. Shelter must have been successfully tested by an independent laboratory to withstand a[n] 80 mph [miles per hour] sustained wind load for at least 30 minutes with intermittent 100 mph wind gust (include final test report with bid)
28. Shelter must have been successfully tested by an independent laboratory to withstand a 15 pound per square foot snow load (include final test report with bid)
RFQ at 2-3.
The RFQ also required vendors offering an equal product to submit documentation showing that their shelters would meet all of the salient characteristics.
The Air Force received quotations from both ASI and CAMSS. ASI's quotation identified its Alaska Extreme 1826 Shelter at a total price of $183,015.00. ASI Quotation, at 1. CAMSS's quotation offered its CAMSS18EX Expeditionary Shelter System at a total price of $97,410.99.
Since the CAMSS quotation offered a product it asserted was equal to the brand name item, it also addressed the salient characteristics. As relevant to our resolution of the protest, the quotation stated:
Engineered to withstand 80 mph sustained wind load for at least 30 minutes, with 100 mph gusts
Engineered to withstand a 15 psf snow load
AR, Tab 6, CAMSS Quotation, at 1.
In evaluating the quotations, the Air Force first concluded that ASI had offered the required brand name item, and determined that its quotation was therefore acceptable. The Air Force concluded that the CAMSS product offered as an equal did not meet four of the salient characteristics (quoted above), and therefore the agency considered the quotation to be unacceptable. Contracting Officer's (CO) Statement at 2. Since only ASI had submitted an acceptable quotation, the Air Force issued an order for the shelters to ASI on July 2. CO Statement at 1.
Upon learning of the award, CAMSS requested and was offered a debriefing, which was scheduled for July 16. However, CAMSS filed this protest on July 12. The debriefing took place as scheduled, and CAMSS amended its protest to add additional grounds. CAMSS also filed a supplemental protest after receiving the agency report.
In its protest, CAMSS argues that the agency unreasonably rejected its quotation after wrongly concluding that its equal product failed to meet four of the salient characteristics identified in the RFQ. Alternatively, CAMSS argues that the RFQ's requirements for test reports could not be enforced, as they were improper qualification requirements imposed in violation of Federal Acquisition Regulation (FAR) sect. 9.206. With respect to ASI's quotation, CAMSS argues that ASI did not offer the brand name item specified in the RFQ, and that, as a result, the agency was required to analyze whether the ASI product met the solicitation's salient characteristics.
As set forth below, we conclude that (1) ASI offered the brand name item, and neither CAMSS, nor the Air Force, was misled by a typographical error in the solicitation's identification of the brand name item; (2) the agency reasonably decided that the CAMSS item did not meet the salient requirements identified in the solicitation; (3) CAMSS's argument that the solicitation contained qualification requirements in violation of the FAR is untimely; and (4) any argument that ASI's brand name product did not meet the salient characteristics is also untimely.
The FAR encourages the use of performance specifications, rather than brand name or equal purchase descriptions, but expressly recognizes that brand name or equal descriptions may be advantageous under certain circumstances. FAR sect. 11.104 (a). When a brand name or equal purchase description is imposed, however, the FAR requires that such descriptions
must include, in addition to the brand name, a general description of those salient physical, functional, or performance characteristics of the brand name item that an 'equal' item must meet to be acceptable for award. Use brand name or equal descriptions when the salient characteristics are firm requirements.
FAR sect. 11.104(b).
When a solicitation sets forth particular features of a brand name item, they are presumed to be material and essential to the government's needs. Mid-Florida Corp., B-228372,
With respect to a firm offering an equal product, the quotation must demonstrate that the product conforms to the salient characteristics listed in the solicitation. See Bryan Constr. Co., B-261482,
In contrast, with respect to an offer of the brand name item, absent certain provisions in a solicitation that impose additional requirements applicable to the item, an agency can reasonably accept a brand name offer and make award without further investigation. See, e.g., General Hydraulics Corp., B-181537,
We address first the argument that the ASI product accepted by the agency was not the brand name product identified in the solicitation, and the contention that the agency was required to treat the ASI product as an equal product, and determine whether the product met the salient characteristics.
There is no dispute in this record that the solicitation here contained a typographical error in its identification of the brand name product. Instead of identifying an Alaska Extreme 1826 Shelter, the solicitation identified an Alaska Extreme 1836 Shelter. We note that the numerical portion of this description is the same as the dimensions of the shelter--i.e., ASI's 1826 shelter measures 18 feet by 26 feet. Thus, the 1826 number matches the dimensions set forth in the solicitation's salient characteristics, which identified a shelter measuring 18 feet by 26 feet. RFQ at 2.
In addition, ASI explains that there is no such thing as an Alaska Structures Extreme 1836 Shelter. ASI's Supp. Comments,
With respect to whether the agency acted reasonably in concluding that CAMSS's quotation failed to establish that its product met the salient requirements of the solicitation, we deny the protest. As set forth above, the agency concluded that CAMSS's quotation failed to establish that its product met four of the salient characteristics. In two of the areas resulting in the rejection of CAMSS's quotation, the solicitation required the submission of test reports--in one instance, to establish the ability of the product to withstand a sustained wind load; in the other, to establish the ability of the product to withstand a snow load. While the protester argues that its product can meet both requirements, the record shows that CAMSS did not submit test reports to document its ability to meet either of these requirements. AR, Tab 6, CAMSS Quotation. At best, CAMSS simply asserts in its quotation that its product is engineered to withstand the wind load and snow load requirements.
CAMSS also argues that the requirements in the RFQ for test reports constituted unapproved qualification requirements, as that term is defined in FAR sect. 2.101. More specifically, CAMSS argues that the agency cannot enforce these requirements without violating FAR sect. 9.206, which requires that agencies comply with specific procedures to obtain approval of particular qualification requirements. This argument is untimely. Under our Bid Protest Regulations, a protest objecting to the terms of a solicitation must be filed before the closing date for responses in order to be timely. 4 C.F.R. sect. 21.2(a) (2007). The testing requirements at issue here were explicitly stated in the RFQ, yet CAMSS did not challenge their inclusion until after the competition was complete and ASI had been selected.
As a final matter, CAMSS argues that the ASI brand name product itself fails to meet certain salient characteristics included in the solicitation. This ground of protest is untimely. The purpose of a solicitation's statement of salient characteristics, as set out in FAR sect. 11.104(b), is to define the minimum characteristics of the brand name product that an alternative equal product must meet. Thus, by definition, the salient characteristics should be derived from, and should reflect, the essential characteristics that, in the agency's view, the brand name product possesses. Accordingly, a contention that the solicitation-identified brand name item does not meet the salient characteristics is an argument that the solicitation is defective, because the solicitation represents that the brand name product possesses the salient characteristics listed, when, in the protester's view, it does not. Any alleged inconsistency between a brand name item and the salient characteristics used to define an or equal product thus must be protested prior to the closing time for receipt of offers, or in this case, quotations--consistent with our standard rule for raising challenges to solicitation improprieties. 4 C.F.R. sect. 21.1(a)(1); M/RAD Corp., B-248146,
The protest is denied.
Gary L. Kepplinger
 The solicitation contained a typographical error in both the name of the ASI product, and the part number. According to the Air Force, instead of the Alaska Extreme 1836 Shelter it meant to specify the Alaska Extreme 1826 Shelter. Similarly, instead of part number AK-18EXT-26-2, it intended AK-1826-XTR-2. Agency Supp. Memo. of Law,
 We note that in the context of salient characteristics, test reports such as those identified in the RFQ (and material to the dispute here) do not appear to be physical, functional, or performance characteristics of the kind anticipated by FAR sect. 11.104(b). On the other hand, no protest challenged this aspect of the specification before the RFQ closing date. In this decision, we adopt and apply the Air Force's characterization of these test report requirements as salient characteristics, even as we recognize a tension between the solicitation here and the FAR guidance.
 There is also no evidence in this record to suggest that CAMSS was, in any way, misled by the typographical error in the RFQ's identification of the ASI part number as AK-18EXT-26-2, rather than the intended AK-1826-XTR-2.
 Since we conclude that CAMSS was properly found unacceptable under two of the four bases given for rejection of its quotation, we need not address the protester's challenges to the evaluation under the requirements for approval of the one-piece liner, and for the correct type of electrical outlets.
 Similarly, we find untimely CAMSS's argument that the specifications were crafted to preclude competition and to ensure a sole-source procurement from ASI. This argument also alleges a defect that was apparent in the solicitation, and therefore was required to be filed before the closing date, in order to be timely.
 We recognize that in the past our caselaw has been inconsistent on this subject. See, e.g., Abbott GmbH Diagnostika, B-241513, B-241513.2,